Staff access management
HallACE helps control staff access to system functions based on roles and responsibilities, so cashiers, administrators, managers and senior staff work only with the capabilities they actually need.
Access to functions by role and responsibility
Cashiers get access to their workstation and required operations without unnecessary administrative functions.
Administrators can access functions related to day-to-day management of the venue and staff.
Managers can work with reports, venue status and the areas that fall within their responsibilities.
Senior staff receive the level of access required for business management and data.
Role separation helps keep day-to-day operations organised and reduces the risk of accidental actions.
Separate access based on real responsibilities
The system lets you build staff permissions around their day-to-day work rather than giving the entire team the same access.
Staff groups
Cashiers, administrators, managers and other staff can work with different permission sets.
Task-based access
For each role, you can define which HallACE sections and capabilities are available to the staff member.
Site access
Staff can be given access only to the venues they are responsible for.
Fewer unnecessary permissions
Restricting unneeded functions helps make team operations clearer and safer.
Flexible management
As a staff member’s responsibilities change, their role and access can be adapted to the new work.
Consistent rules
A shared approach to staff roles and access can be used across multiple venues.
Need to bring staff permissions into a clear system?
Tell us about your team structure, roles and number of venues. We can help determine the right HallACE access model.
From job position to a clear permission set
A staff member’s role defines their workspace and helps keep cashier, administrative and management tasks separate.
Define the role
The staff member is assigned a role according to their position and area of responsibility.
Choose access
The role is given the set of sections and actions required for day-to-day work.
Assign the venue
When needed, staff access can be limited to a specific venue or group of sites.
Adjust as you grow
If a staff member’s responsibilities change, the role and permissions can be adjusted without rebuilding the entire system.
Staff permissions remain clear
HallACE helps management see who has access to which parts of the system and maintain a consistent approach to team operations.
What you can control
The core access model is built around staff, roles and venues.
How access connects with other modules
Staff permissions work alongside day-to-day HallACE processes and help separate responsibilities.
Administrative functions are available to staff only within their assigned roles.
Cashiers receive the tools they need without access to unnecessary management functions.
Significant staff actions can be matched to their roles and areas of responsibility.
Access to venue data can be restricted according to staff responsibilities.
From a small team to a network with different levels of responsibility
The role system can grow with the business: add staff, new positions and venues while keeping a clear access structure.
Basic roles
Cashiers, administrators and management receive their own sets of working capabilities.
More responsibilities
Add new roles and refine permissions as the team and processes expand.
Multiple venues
Separate staff access by venue while maintaining shared role management rules.
Extend access control
Staff roles are especially useful when connected with Back Office, cashier software, the audit log and remote monitoring.
Back Office
Administrative management of staff, venues and core operating processes.
Cashier software
Cashier workstation with access only to the required cashier operations.
Audit log
History of significant staff actions and system changes.
Remote monitoring
Monitoring venue and device status with staff responsibility areas taken into account.
Discuss access control for your team
Describe your staff structure, roles and number of venues. We can help determine the right HallACE permissions model.