Staff access management
HallACE helps separate staff access to system functions by role and responsibility, so cashiers, administrators, managers and management work only with the capabilities they actually need.
Access to functions by role and responsibility
The cashier gets access to the cashier workspace and required operations without unnecessary administrative functions.
The administrator has access to functions related to day-to-day venue and staff management.
The manager can work with reports, venue status and the sections that fall within their responsibilities.
Management receives the required level of access to business management and data.
Role separation helps maintain order in day-to-day work and reduce the risk of accidental actions.
Separate access according to actual responsibilities
The system allows staff permissions to be built around their day-to-day work instead of giving the same access to the entire team.
Staff groups
Cashiers, administrators, managers and other staff can work with different sets of permissions.
Task-based access
For each role, you can define which HallACE sections and capabilities are available to the staff member.
Venue access
A staff member can be given access only to the venues they are responsible for.
Fewer unnecessary permissions
Restricting unnecessary functions helps make team operations clearer and safer.
Flexible management
As a staff member responsibility changes, their role and access can be adapted to the new work.
Common rules
A common approach to staff roles and access can be used across multiple venues.
Need to organise staff permissions into a clear system?
Tell us about your team structure, roles and number of venues. We will help determine the right HallACE access model.
From job position to a clear set of permissions
A staff member role defines their workspace and helps keep cashier, administrative and management tasks separate.
Define the role
A staff member is assigned a role according to their position and area of responsibility.
Choose access
The role is assigned the set of sections and actions required for day-to-day work.
Assign the venue
If required, the staff member access can be limited to a specific venue or group of venues.
Adjust as you grow
If a staff member responsibilities change, the role and permissions can be adjusted without restructuring the entire system.
Staff permissions remain clear
HallACE helps management see who has access to which sections of the system and maintain a consistent approach to team operations.
What you can control
The core access model is built around staff, roles and venues.
How access connects with other modules
Staff permissions work together with day-to-day HallACE processes and help separate responsibilities.
Administrative functions are available to staff only within their assigned roles.
Cashiers receive the capabilities they need without access to unnecessary management functions.
Significant staff actions can be matched with their roles and areas of responsibility.
Access to venue data can be restricted according to staff responsibilities.
From a small team to a network with different levels of responsibility
The role system can grow with the business: staff, new positions and venues can be added while keeping a clear access structure.
Basic roles
Cashiers, administrators and management receive their own sets of work capabilities.
More responsibilities
Add new roles and refine permissions as the team and processes expand.
Multiple venues
Separate staff access by venue while maintaining common role management rules.
Extend access management
Staff roles are especially useful when combined with Back Office, cashier software, the audit log and remote monitoring.
Back Office
Administrative management of staff, venues and core operational processes.
Cashier software
A cashier workspace with access only to the required cashier operations.
Audit log
History of significant staff actions and changes in the system.
Remote monitoring
Monitoring the status of venues and devices with staff areas of responsibility taken into account.
Discuss access management for your team
Describe your staff structure, roles and number of venues. We will help determine the right HallACE permissions model.